Store Planning Coordinator

Position

The Store Planning Coordinator will support the execution of seamless renovations, relocations and new store openings in both new and existing markets in the South Asia region.

This is a 1-year fixed-term contract role, offering strong exposure to regional store development projects and stakeholder coordination in a luxury retail environment.

Job responsibilities

Construction

• Communicate and coordinate with internal departments and LVMH partners to ensure all project schedules are achieved
• Circulate drawings and elevations as directed to internal teams
• Maintain Master Schedule and adhere to project timelines/schedules
• Lead procurement process for all projects, which includes producing vendor purchase orders and processing invoices and liaising with finance team
• Manage vendor creation process and administration
• Review quotes, invoices and shipping documentation
• Create and update budget sheets and circulate within internal team for approval
• Assist with new store construction kick off
• Collaborate with Project Managers to help close out projects by reconciling costs and ensuring punch list is complete
  
  

Administration

• Request, download, save and label files to the shared network drive
• Maintain historical cost database (budget, analysis, actuals)
• Ship samples to headquarters or vendors as needed
• Request deliverables (quotes, invoices, shop drawings) from external vendors
• Assist with overseas logistics by liaising with customs brokers and ensuring goods arrive on time and safely to their destination
• Keep team calendar organized and up to date
• Book conference rooms and send dial in information to all parties
• Cross check reports and align figures for presentation
  
  

Communications

• Maintain established communication protocol relating to: projects, budgets, costs, schedules and vendor qualification
• Maintain confidentiality, discretion and professionalism in all correspondence
• Develop and maintain cooperative relationships with both internal and external partners
• Maintain an objective perspective in managing adversity.

Profile

• 2-4 years prior construction and project coordination experience
• Strong knowledge of Microsoft Office programs (ie; Outlook, Excel, Word, Project, PowerPoint, AX)
• Preferred knowledge of AutoCAD
• Diligent, detailed-oriented, willing to learn and develop
• Excellent organizational and time-management abilities
• Effective communication and interpersonal skills
• Comfortable with international travel across the region